Disability Services Privacy and Release of In...

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Disability Services Privacy and Release of Information Policy

Kings Park University is committed to ensuring that all medical, educational, and psychological information regarding a student’s disability is maintained as private, as required or permitted by law. Guidelines about the treatment of such information have been adopted by Kings Park University and are shared with students. These guidelines incorporate relevant state and federal regulations and guidelines.

No one has immediate access to student files in the ADA Compliance Coordinator’s office except appropriate staff and the ADA Compliance Coordinator. Any information regarding a disability is considered private and will be shared only with others within the institution on a need-to-know basis as determined by the ADA Compliance Coordinator.

Some examples of need-to-know include:
a. If there is a threat to the safety of the individual or that of others;
b. When information about the functional impairments resulting from a disability is needed in order to determine accommodations. Students who register with the ADA Compliance Coordinator may communicate with Kings Park University personnel in order to facilitate accommodations and services.

This information is protected by the Family Educational Rights and Privacy Act of 1974.

Information in files will not be released except in accordance with federal and state laws which require release in the following circumstances:
If a student:

reports or describes intent to harm him/herself or another person(s);
reports or describes any physical abuse, neglect, or sexual abuse of children or vulnerable adults; reports or describes sexual exploitation by counseling or health care professionals; or as otherwise required by law.
A student’s file may be released pursuant to a court order or subpoena.
A student may give written authorization for the release of information to individuals or agencies outside the institution when she or he wishes to share it with others. Before giving such authorization, the student should understand the information being released, the purpose of the release, and to whom the information is being released. Once information is released from Kings Park University with student consent, the University is no longer responsible for the sensitivity of the information and who may access it. Information will not be released without consent unless release is required by federal or state law. Unless the student is a minor, information will not be released to parents/guardians without the student’s consent.
A student has the right to review his or her file as provided by applicable law.

Kings Park University cannot guarantee the privacy of information conveyed by electronic means, such as e-mail or fax.